the bylaws of the north carolina council of graduate schools

  1. NAME

    This organization shall be called The North Carolina Council of Graduate Schools.


    It is founded for the purpose of considering matters of common interest relating to graduate study and research, articulating the needs of graduate education, and influencing public opinion for the improvement and advancement of graduate education through appropriate channels.


    Each institution of higher education in the state of North Carolina which has regional or, professional accredited status and offers graduate work will be eligible for membership.


    The Council shall meet once each year in the fall. The Executive Committee will prepare the agenda and program for the annual meeting.


    The officers of the Council shall be a president, a vice-president (who shall be designated as president-elect), a secretary and a treasurer. Officers shall be elected annually except the secretary and treasurer who shall be elected every three years. Elections shall be held at the annual meeting. The president, vice-president, secretary and treasurer shall be from different institutions.

    The duties of the officers shall be as follows:

    The president shall (a) arrange for, and conduct, the annual business meeting and the Staff Development Workshop, and (b) conduct such other business as may be appropriate to the purpose of the Council.

    The vice-president (president-elect) shall host the annual meeting and assume the duties of the president in his/her absence.

    The secretary shall (a) record the minutes of the annual meeting, (b) maintain a current list of members, and (c) maintain all other records, as appropriate, of the Council's activities.

    The treasurer shall maintain current and accurate accounts of all financial transactions, The elected officers of the Council and the immediate past-president shall constitute the Executive Committee and shall meet at least one each year prior to the annual meeting.

    The Executive Committee shall prepare a slate of nominations in advance of, and for presentation at, the annual business meeting. Expenditures of funds must be authorized by a majority of the Executive Committee.

    The officers and members of any committees that may be appointed shall be selected as individuals and not as representatives of a particular institution.


    At meetings each member institution may have any number of representatives present, but each member institution shall have a single vote cast by the graduate dean or the officer designated as the official contact person for that institution.


    No act of the Council shall be held to control the policy or procedures of any member institution.

  8. DUES

    Each member institution of the Council shall be assessed a membership fee (determined by the Executive Committee) to be paid annually. The treasurer shall maintain a detailed ledger for all expenses and income and shall report on all expenditures and income at each meeting.


    Amendments to the Bylaws may be proposed by The Executive Committee or by written petition of any of the members. To be adopted, proposed amendments must receive the approval of a two-thirds majority of the members voting at a meeting. However they originate, proposals for amendments shall be received by the Executive Committee and forwarded with recommendations to the members, in writing, at least 30 days before the meeting at which they are to be voted upon.

Passed 11/3/88, Revised 10/31/91, 4/15/15